Maine Home Health Survey Prep Checklist
Your survey could come any day. This is exactly what Maine Department of Health and Human Services (DHHS) surveyors pull from your files — and how to walk in already audit-ready. Free, no signup required.
50 hrs
Initial Training
12 hrs
Annual Training
Every 60 days
Supervision
Required
Fingerprints
What Surveyors Pull From Every Employee File
Have these ready, current, and signed for every staff member before your survey:
- Signed job description matching the role and assigned duties
- Completed application and verified employment history / references
- I-9 employment eligibility verification with supporting documents
- W-4 and signed payroll / direct-deposit authorization
- Government-issued photo ID and Social Security / ITIN record
- Current professional license or certification copy (RN, LPN, CNA, HHA, etc.)
- Signed HIPAA, employee handbook, and policy acknowledgments
- Documented orientation and annual in-service / competency evaluation
See the full breakdown in our guide: What Surveyors Check in Personnel Files.
Maine Background & Exclusion Screening
Required checks for every staff member (22 M.R.S.A. § 1812-G):
- Maine State Bureau of Identification CheckRequired
- FBI National Criminal CheckRequired
- Maine Adult Protective Services RegistryRequired
- Maine Nurse Aide RegistryRequired
- OIG Exclusion ListRequired
Don't forget monthly OIG/SAM screening. Medicare/Medicaid agencies must re-check all staff against the federal exclusion lists every month — surveyors ask for the dated screening logs.
Fingerprinting required: SBI Fingerprint.
Abuse registry: Check the Maine Adult Protective Services Registry for all staff.
Training, Competency & Supervision Records
- 50 hours of documented initial training per staff member (10-144 CMR Chapter 12).
- 12 hours of annual continuing education, with dated completion records.
- Supervisory visit notes documented every 60 days (10-144 CMR Chapter 12).
- Signed competency evaluations for each aide/attendant role.
Maine Survey Prep FAQ
What do surveyors check in Maine home health personnel files?
Surveyors review each employee file for identifying information, a signed job description, verified employment history, license and certification copies, background-check and exclusion-screening results, training and competency documentation, and signed policy acknowledgments. Missing or expired items are among the most common citations.
How often do I need to re-screen staff against the OIG exclusion list in Maine?
Medicare/Medicaid-participating agencies should screen all staff against the OIG LEIE and SAM.gov exclusion lists monthly, per OIG Special Advisory Bulletin guidance. Maine also requires Maine State Bureau of Identification Check, FBI National Criminal Check, Maine Adult Protective Services Registry, Maine Nurse Aide Registry, OIG Exclusion List.
How many training hours does Maine require?
Maine requires 50 initial training hours and 12 annual continuing-education hours (10-144 CMR Chapter 12). Supervisory visits are required every 60 days.
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