Kentucky Home Health Survey Prep Checklist
Your survey could come any day. This is exactly what Kentucky Cabinet for Health and Family Services (CHFS) surveyors pull from your files — and how to walk in already audit-ready. Free, no signup required.
75 hrs
Initial Training
12 hrs
Annual Training
Every 60 days
Supervision
Required
Fingerprints
What Surveyors Pull From Every Employee File
Have these ready, current, and signed for every staff member before your survey:
- Signed job description matching the role and assigned duties
- Completed application and verified employment history / references
- I-9 employment eligibility verification with supporting documents
- W-4 and signed payroll / direct-deposit authorization
- Government-issued photo ID and Social Security / ITIN record
- Current professional license or certification copy (RN, LPN, CNA, HHA, etc.)
- Signed HIPAA, employee handbook, and policy acknowledgments
- Documented orientation and annual in-service / competency evaluation
See the full breakdown in our guide: What Surveyors Check in Personnel Files.
Kentucky Background & Exclusion Screening
Required checks for every staff member (KRS 216.789):
- Kentucky State Police Criminal CheckRequired
- Cabinet for Health and Family Services CheckRequired
- Kentucky Nurse Aide RegistryRequired
- Kentucky Sex Offender RegistryRequired
- OIG Exclusion ListRequired
Don't forget monthly OIG/SAM screening. Medicare/Medicaid agencies must re-check all staff against the federal exclusion lists every month — surveyors ask for the dated screening logs.
Fingerprinting required: KSP Fingerprint.
Abuse registry: Check the Kentucky Nurse Aide Registry for all staff.
Training, Competency & Supervision Records
- 75 hours of documented initial training per staff member (902 KAR 20:081).
- 12 hours of annual continuing education, with dated completion records.
- Supervisory visit notes documented every 60 days (902 KAR 20:081).
- Signed competency evaluations for each aide/attendant role.
Kentucky Survey Prep FAQ
What do surveyors check in Kentucky home health personnel files?
Surveyors review each employee file for identifying information, a signed job description, verified employment history, license and certification copies, background-check and exclusion-screening results, training and competency documentation, and signed policy acknowledgments. Missing or expired items are among the most common citations.
How often do I need to re-screen staff against the OIG exclusion list in Kentucky?
Medicare/Medicaid-participating agencies should screen all staff against the OIG LEIE and SAM.gov exclusion lists monthly, per OIG Special Advisory Bulletin guidance. Kentucky also requires Kentucky State Police Criminal Check, Cabinet for Health and Family Services Check, Kentucky Nurse Aide Registry, Kentucky Sex Offender Registry, OIG Exclusion List.
How many training hours does Kentucky require?
Kentucky requires 75 initial training hours and 12 annual continuing-education hours (902 KAR 20:081). Supervisory visits are required every 60 days.
Find Your Kentucky Survey Gaps in 15 Minutes
Free assessment covering every CHFS requirement on this checklist. No payment required.
Take Your Free Kentucky Compliance Snapshot